Welcome to the 2007-08 academic year!
It is our goal to provide our students with a strong program, good facilities and a congenial atmosphere. In order to make your experience in the Department of Visual Arts richer and as productive as possible please note the following information.
Building Hours
Monday to Thursday 8am - 11pm
Friday 8am - 8pm
Saturday and Sunday 10am - 8pm
Stats and Holidays Closed
(The University of Victoria is closed between Christmas and New Year's)
After Hours Access
After hours and weekend access to the Visual Arts Building (VIA) is to be in compliance with the department's after hours access policy. The policies are available for review on the Visual Arts website. After hours access is coordinated by Daniel Wilkin RM A103.
Workshop Hours
The shops are open the following hours and are staffed by our Work Shop Technician Kevin McGinn.
Monday - Friday 9:00pm - 5:00pm
Extended evening and weekend hours of operation will be arranged as Work Study students are hired. Please check the schedule posted on the door to the shop for exact hours.
Computer Lab Hours
The computer lab is open the following hours and is staffed by our Digital Media Technician Cliff Haman:
Monday - Friday 9:00pm - 5:00pm
Extended evening and weekend hours of operation will be arranged as Work Study students are hired. Please check the schedule posted on the door to the lab for exact hours.
Workshop Orientation - ** UNDER REVIEW 07-08
There will be a series of short demonstrations on the use of tools in the workshop . Students MUST TAKE the workshops in order to use the power equipment. Times will be posted soon. Students are expected to have their own safety supplies, i.e. ear plugs, gloves, eye protection, and safety shoes. Although hand tools are available students are advised to provide their own tape measure, and if required, small drill bits.
** With the introduction of Art 102 this policy is under review. This bulletin will be updated as information becomes available.
Alcohol Sales and Consumption
Alcohol may not be consumed, served or sold in the Visual Arts building without a Special Occasion Permit. A Special Occasion Permit allows for the sale and serving of beer, wine and cider by the UVic Food Service's staff only. If you are planning a special event and would like alcohol to be available please contact Nedra Tremblay in the General Office.
Food and Catering
All food and catering for events on the UVic campus must be provided through UVic Food Services. Food cannot be brought in from outside sources. Potluck style catering has been permitted in the past but can no longer be allowed due to Food Safe concerns by the Food Services Department.
Room A120 - Gallery
Room A120 can be booked for individual shows and installations. Applications should be submitted to Luanne Martineau . Keys can be signed out through Daniel Wilkin in Room A103. If you require evening and/or weekend access please submit your requests seven days in advance to that Campus Security can be notified of your event.
Room A111 and B102 - Sculpture Teaching Rooms
Room A111 and B102 (Sculpture Teaching Rooms) can be booked when not being used for scheduled classes. Individual or class critiques can be booked through the sign-up sheet posted outside the door.
Safety and Security
To assist in ensuring your personal safety, a direct telephone is available in the student lounge to call Campus Security. There is also a payphone in the building, and one near the parking lot. A Campus Safewalk Program is available if you would like to be escorted to your car or the bus stop.
Fire/Ambulance: 911
Campus Security and Safewalk: 721-7599
Campus Security Non-Emergency: 721-6683
For information regarding health and safety at the University of Victoria please visit the OSH&E website - http://ohs.uvic.ca/
Lockers
You can help yourself to the small lockers. The larger white lockers are reserved for third and fourth year students on a "first-come first-served basis" and may be reserved through the Visual Arts store . 1 st and 2 nd year students may reserve one after September 21 st . Lockers are to be cleared by mid April and locks returned to the Visual Arts store. Lockers will be emptied and the contents disposed of by mid June.
Visual Arts Store
Once work-study positions are filled the Visual Arts Store will be staffed and open as per the schedule posted on the store window. All efforts are made to provide materials at the lowest possible cost. Information on costs of bulk materials is available through the store.
Keys
Students who need keys to darkrooms, sculpture studios, etc., may access them through the office of Kevin McGinn (B117b) with a $20 per key deposit. Key deposit refunds will be given up to April 30, 2007. Keys are not to be loaned or duplicated. The cost for replacement keys $25 per key.
Studios
Studio walls are not to be used as painting surfaces without project approval. Labour and material costs to return studio walls to original condition are the responsibility of the student.
Please keep the walls and floors as clean as possible - We only have one custodian and he/she does not clean paint spills etc. It is the responsibility of the students to keep the sinks, counters, and studio spaces tidy and free of paint and art material spills. UNDER NO CIRCUMSTANCES are solvents, paints, inks etc. to be disposed of in the sinks or toilets. In the event of a chemical spill you are to report it to Daniel Wilkin (A103 - 721-8019) to arrange safe and proper cleanup. Waste / excess solvents and paints can be disposed of through the University's Hazardous Materials program. Arrangements can be made through Daniel Wilkin.
Under the University of Victoria Health and Safety policy no food is to be consumed in the studios , labs and darkrooms . A lounge has been supplied for students wishing to have meals. No refrigerators, microwave ovens, coffee machines or any other food preparation equipment is to be used in the studios . This policy is strictly enforced by the staff and faculty of Visual Arts as well as by the Occupational Health, Safety and Environment office. Soft furniture is not permitted.
Studio usage is to be in compliance with the department's studio usage agreement. The studios are subject to periodic random inspections by the staff of Visual Arts, OHSE, Facilities Management, Oak Bay Fire, and Campus Security.
Obstruction of Hallways and Stairwells
Storage of materials and placement of artwork in corridors and stairwells is not permitted without prior approval of the Facility and Production Manager. This is not only a University of Victoria policy but a fire and safety regulation set out and enforced by the Oak Bay Fire Department. The Visual Arts Department is subject to substantial fines for breaching this regulation.
Artwork is not to be hung from sprinkler heads under any circumstance.
Your cooperation is appreciated in this matter.
Student Lounge / Kitchen
The student lounge is provided for your use. Our janitorial staff do not clean this area. It is your responsibility to keep this area clean and tidy. Please keep the dishes washed and put away. Do not leave food in the refrigerator for extended periods of time. If something has gone bad in the refrigerator please take the initiative to dispose of it. Food left in the kitchen area is done so at your own risk. Lunches have been known to disappear so please clearly label your items.
Do not use the sink in the Student Lounge for cleaning brushes etc. ONLY food related materials are to be disposed of in this sink.
This is your area. Please look after it.
Visiting Artist Lecture Series
The visiting artist lectures are normally held at 8:00 p.m. Wednesday evenings in Room A107. The schedule of visitors is available on the University events calendar and the department website. Please check notices and postings for the exact date and location. Attendance is mandatory for Honors Students. All students are encouraged to attend these important lectures.
Course Adds/Drops, Course Advising
Check your registration. Please do not assume that you have been dropped from a class because you did not attend. You must de-register for courses you do not intend to take by September 18. The last day for adding is September 21.
Work Study Positions
The department has eight positions available for 2007/2008 (see postings on department bulletin boards) . Students can go to Student Awards and Financial Aid, University Center for further information or talk to Daniel Wilkin in RM A103 .
Impromptu Gallery
The front half of the concourse in the Visual Arts Building is a curated space - exhibitions must be submitted for selection (applications available on the notice board by the General Office RM 244). The back half of the lower concourse is an uncurated gallery space for student use. Students are permitted to exhibit work for one week only to allow maximum opportunity to all students.
Bicycles, Skate Boards, Animals
Under no circumstance are bicycles to be stored in the Visual Arts building, its studios, classrooms or offices. This is a policy of the University and the Fire Marshall. Bicycles found in the building will be removed.
Rollerblading, skateboarding and pet minding are not permitted within the Visual Arts building.
Personal Property
Please ensure that all valuables are safely stored. Thieves, both professional and amateur, are active on campus and in our building, particularly at the beginning and end of each term. Report any suspicious persons to the staff or Campus Security.
Department Facilities and Equipment
Any costs incurred as a result of department equipment or facilities being damaged or lost will be the responsibility of the user. Equipment belonging to the department is to be used for projects related to students' courses in the Visual Arts Department. Only registered Visual Arts students are permitted in the workshops, studios, darkrooms and computer labs.
Students wishing to install art projects outside the Visual Arts building on University property must get clearance for the project through the Visual Arts department. Please make all inquiries regarding your intended project to Daniel Wilkin - Facility and Production Manager Room A103 .
Late Return of Equipment
Students returning video/electronic equipment late to Cliff Haman in Room A142 will be subject to a fine and/or loss of borrowing privileges.
Failure to Set Alarms
The last student leaving an alarmed area after hours is responsible for ensuring that the alarm system has been armed. Failure to do so will result in a $25 fine.
Securing the Building
Due to the remote location of the Visual Arts building on the campus, security is always a concern. Please do not leave doors propped open after regular building hours. If you open a window please close it again when you leave the room. Please shut lights off if you are last to leave a room.
Thank you for taking the time to read this information bulletin. As time permits a copy will be posted on the Visual Arts website. We look forward to working with you throughout the year and are always willing to hear your suggestions to improve your time in the Visual Arts program.
Thank you!
The Visual Arts Faculty and Staff